To complete your host report, log into your SMApply account and select “My Applications.” If your report is due within the next 7 days, you will see a task labelled “Report Due” on the application, along with a green “Start” button to begin the report.

If you do not see your application under “My Applications”, please ensure that you are viewing from your Organization Profile. You can toggle between your personal profile and organization profile by selecting your account name from the top left corner of the page, which
will drop down a menu with your Organization Profile. Select the relevant Organization Profile to see all applications submitted from the organization.

Your funding agreement will be emailed to the contact listed as the “Organizational Signer” on your application via DocuSign and is required to be returned to ECO Canada within 15 days. Direct Deposit information may be recorded directly on your approved application within SMApply, or emailed to our team at pathways@eco.ca. Your report deadlines are outlined in your funding agreement, and pay statements may be attached to your host report in an unlocked PDF format or emailed to our team at pathways@eco.ca.

We require the following to be visible on your pay statement:

1. Organization Name
2. Participant Name
3. YTD Gross Salary
4. YTD Employment Insurance
5. YTD CPP Deduction
6. Pay Period Start-End Date
7. Hourly Rate of Pay

Please attach the most recent pay statement available at the time of your host report deadline. Our team will reach out if any additional documents are required.

Note: If you are not using an official payroll system with direct deposit, you are required to attach proof of payment (e.g., cashed cheque, E-transfer screenshot, etc.) for each pay period of the placement for verification.

Yes! As an approved host, you can purchase a posting on our job board. Each job posting can be tagged as “Internship” or “Co-op,” depending on which program you are participating in. You also have access to the resume database with an AI matching feature to help you find the right candidate for your position. We offer HR support services (recruitment resources, mentorship, organization policies, etc.) and custom-built packages to fit any organizational budget. Please contact info@eco.ca for more information.

Documents can be signed by the candidate’s supervisor, manager, or an HR representative from your organization.

If you need more than 30 days from your approval date to hire a candidate, please email pathways@eco.ca or your regional coordinator at least one week before your deadline. Note: Funding is limited, and extensions cannot always be accommodated.

Unfortunately, our current programs are only for Canadian citizens, permanent residents, and residents with refugee status.

The limit for the number of positions you can hire for depends on which program you are applying for and when you are hiring. Please get in touch with your regional coordinator to learn more about your eligibility limits.  

You must submit one application per opening, even if they are for the exact same position.